|JOB TITLE:||Temporary Administrative Assistant- Supervised Consumption Services (SCS)|
|REPORTS TO:||SCS Management|
|HOURS:||Monday-Friday between 8AM-5PM with the occasional evenings and weekends required|
“Despite great challenges we believe unhealthy cycles can be broken, new opportunities created and, through healing, health restored.”
Would you like to be a part of an organization that works with some of Edmonton’s most vulnerable populations and counts on the professionalism, expertise, insight, and passion of its staff to develop programs and services for the clients they work with? Join us at Boyle Street Community Services.
“We stand with our clients, side by side, patiently and for as long as they want – a constant and consistent caring force”
Boyle Street Community Services (BSCS) is a values-driven organization that believes our clients are the experts in their own life. Your job will be to foster innovation with your team alongside our clients. If your values are aligned with our values and beliefs listed at: http://boylestreet.org/who-we-are/mission-and-history/, please consider joining our team.
The successful candidate will be required to submit a current (date within the last 6 month) Criminal Record Check (Vulnerable Sector Check) and Chile & Youth Intervention Check prior to work commencement. This position comes with a comprehensive dental, health and drug benefits package, three weeks of annual vacation, and numerous professional development and training opportunities.
This is a 6 month position with the possibility of extension.
Working within the context of a client-centered care model, the vision/values of the SCS agencies and within the harm reduction framework. The Administrative Assistant-SCS assists in providing a safe, non-judgmental environment for SCS service users, many of whom have a variety of acute and chronic illnesses / diseases, including communicable diseases, problematic substance use, general health issues and related experience with stigma, poverty and marginalization.
The SCS Administrative Assistant is responsible for providing support to the Supervised Consumption Services team in all administrative areas including but not limited to: database management, procurement and staff scheduling. In addition, the SCS Administrative Assistant will work in collaboration with SCS management, staff and other community agencies as needed to support and assist with SCS delivery.
KEY AREAS OF RESPONSIBILITIES:
- Maintain a welcoming, safe, service-oriented environment
- Building rapport and relationships with community members, staff and visitors
- Handle sensitive information in a confidential manner
- Create and maintain the SCS staff scheduling between various locations, managing staff requests for time off, covering sick days and ensuring staff coverage at all times
- Maintain up-to-date employee holiday and staff training records
- Prepare reports, collect and analyze information
- Manage calendar for Director: organize and schedule meetings and appointments as needed
- Maintain supplies inventory: re-ordering and expediting orders for supplies, verifying receipt of supplies in collaboration with SCS staff
- Prepare and monitor invoices for supplies delivered to external agencies as needed
- Ensure operation of office equipment and order maintenance when necessary
- Develop and maintain computer and manual filing systems
- Develop and update administrative systems to make them more efficient
- Attend meetings in order to record minutes and take notes
- Perform general clerical duties such as photocopying and printing of documents on behalf of colleagues
- Monitor individuals’ activities and enforce the SCS Code of Conduct as necessary
- Provide support in basic first aid and life support in medical emergencies
- Administration or Medical Office Assistant Diploma/Certificate from a recognized institution is an assetSkills, Abilities and Attitudes:
- Mature attitude with a high level of discretion required
- Ability to work in a fast paced, ever changing, often demanding environment
- Strong organizational and planning skills
- Proficient in MS Office, Excel, Outlook, Access, with the capacity to learn new systems
- Able to achieve and maintain good self-care
- Exceptional attention to detail and excellent organizational and time management skills
- Demonstrates commitment and innovation to work assignments
- At least 2 years’ working in a professional administrative role
- Knowledge of and experience working in the non-profit sector is an asset
- Knowledge and experience of First Nation, Inuit, Métis culture is an advantage
- Boyle Street Community Services is an equal opportunity employer. We value the diversity of the communities we serve, and are committed to engaging and developing a diverse and inclusive workforce. Boyle Street Community Services welcomes applications from First Nation, Inuit, Métis, New Canadian, differently-abled, and LGBTQ2S communities.
Please email your resume and cover letter to: firstname.lastname@example.org. Please include Boyle Street SCS in the subject line of the email. Please state in your cover letter how you heard about the position.
Closing Date: August 31, 2018